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Smith Cashion & Orr is currently looking to fill the following position:

Litigation Legal Secretary

We are seeking a Litigation Legal Secretary to become a part of our team! You will provide overall support to attorneys’ business needs. This position performs a variety of administrative support duties and delivers high-quality services to internal and external clients, exhibiting a commitment to integrity and excellence. The position requires a thorough knowledge of all firm and practice specific administrative processes and procedures, information technology systems, research tools and a broad-based understanding of the clients, matters and associated practices. The scope of responsibilities includes prioritizing, managing and following through on multiple projects, and communicating effectively, courteously and professionally with clients, attorneys, staff, and peers.

Responsibilities

  • Conduct research to support legal proceedings
  • Assist with the drafting and reviewing of legal documents
  • Investigate facts to help in the negotiation of legal disputes
  • Monitor and ensure compliance with state and federal regulations
  • Record and store client information
  • Adaptability – Ability to adapt to change (expected and unexpected) and balance competing demands in a fast-paced environment.
  • Customer Service – Ability to work in collaboration within a group to ensure that internal and external clients are satisfied; includes the desire to understand client concerns and build trust.
  • Diligence – Monitors, proofreads and takes ownership of work product for accuracy, ability to apply organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently and performs independently with little supervision.
  • Effective Communication (Written and Verbal) – Ability to communicate clearly and coherently, interpreting information and adapting communication to suit particular situations and audience needs. Demonstrates excellent communication, grammatical and proofreading skills.
  • Temperament – Ability to work with little supervision; prioritizes and anticipates work needs; works well under occasional periods of pressure and short deadlines.
  • Ethics – Keeps client and firm information confidential at all times; understands and implements general rules of ethical behavior applicable to legal personnel.
  • Detail-Oriented – The ability to develop and apply comprehensive planning and organizing strategies to ensure projects are appropriately prioritized and resources are used effectively and efficiently.
  • Manages Change – The ability to change directions quickly as workflow needs change, and to respond with flexibility to a changing work environment.
  • Interpersonal Skills – Proactively demonstrates effective teamwork and communication with team members, actively participates in team meetings, prioritizes and anticipates work needs, and works well under occasional periods of pressure and short deadlines.
  • Technology Skills – Possesses strong knowledge of computer operation, spreadsheet software, and word processing software; the use of Microsoft products and office technology — to include imaging and scanning applications — is required.

Qualifications

  • Minimum 2 years of college or associate degree.
  • Minimum 2 years of State of Tennessee domestic relations legal assistant experience.
  • Must have strong technology skills and particularly strong skills in a service-oriented office environment.
  • Must have full knowledge of e-filing in federal and state courts throughout Tennessee and other jurisdictions.
  • Must be able to demonstrate proficiency with Microsoft Office, specifically Word, Excel, and Outlook.
  • Ability to multitask and prioritize.
  • Ability to organize the workflow and use time efficiently.
  • Ability to show strong attention to detail, as well as strength in the area of proofreading.
  • Ability to transcribe dictation accurately.
  • Ability to coordinate travel arrangements and prepare itineraries.
  • Ability to plan and coordinate attorney events and volunteer activities.
  • Ability to anticipate work needs and follow through with minimal direction, follow up on own initiative.
  • Ability to organize and track files from case documents and make them available and easily accessible for attorneys.
  • Ability to maintain and enter time for attorneys.
  • Ability to perform at high levels in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands.

Job Type

Full-time

Pay

Starting at $45,000 annually (but varies based on experience level)

Schedule

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • No nights
  • No weekends
  • Overtime
  • 401(k) after 1 year of employment
  • Fully paid medical insurance
  • Paid vacation/personal time
  • IN PERSON POSITION (remote not available)

How to Apply

Please send resumes to aflatt@smithcashion.com.